ARC and NHMRC annual rounds

ARC and NHMRC Intent to Submit Process for funding rounds commencing in 2020/2021

To maximise the success of applications to the Australian Research Council (ARC) or National Health and Medical Research Council (NHMRC), we have set up the annual intent to submit support and planning process.

The Intent to Submit process will be coordinated by the Research Office, in conjunction with the Associate Deans Research, Centre Directors, and Deputy Vice-Chancellor (Research and Engagement).

To better support and manage the submission of high quality applications and to improve potential success rates for the University, all CSU researchers are required to engage with this process, regardless of which institution will lead the proposed project.

Why we work with you early

  • To provide quality mentoring and grant development assistance to Charles Sturt University researchers
  • To provide timely administrative support and eligibility review for applicants
  • To ensure applications submitted align with the research priorities of Charles Sturt University Faculties and Research Centres
  • To enhance the University's profile and reputation by submitting high quality competitive applications

Consider the advantages

Researchers who do not participate in the Intent to Submit process will be disadvantaged by not having access to the full support process. Researchers may also not be considered for leverage funding towards proposals.

We will provide feedback to applicants on issues identified where an application is not likely to meet eligibility requirements.


Due to the competitive nature of applications submitted to the ARC and NHMRC applicants are asked to consider the importance of track record and eligibility.

It is the responsibility of the lead investigator to conduct an initial check to ensure their proposed project, track record and stage of career meet eligibility requirements for the appropriate ARC or NHMRC scheme by checking the scheme documentation found at:

Researchers having trouble determining their eligibility are encouraged to contact the Research Office to seek clarity if required.

Process timeline

It is essential that Charles Sturt University Researchers engage with this process to ensure your application receives the appropriate approvals and support prior to submission.  Please note the dates below will be updated ahead of each annual call for Intent to Submit forms.




13 September 2019

Call for Intent to Submit

Research Office calls for submission of the  Intent to Submit form by Charles Sturt University researchers intending to lead or participate in an application submitted to the ARC/NHMRC for funding commencing in 2020/2021

14 October 2019

Faculty and Centre Review

Charles Sturt University Researchers are required to complete the Intent to Submit form & provide supporting documentation to their Associate Dean Research or Research Centre Director for approval.

The Faculty or Research Centre will assess potential submissions for competitiveness and eligibility against scheme criteria.

Applicants approved to proceed with grant development will be advised by the Associate Dean Research or Centre Director to continue.

The Faculty or Research Centre will provide relevant feedback to applicants who are not approved to proceed and establish a mentor process for each applicant to aid future development.

11 November 2019

Deadline - Faculty or Centre Recommendation to Proceed submitted to the Research Office

Associate Dean Research or Research Centre Director to endorse completed Intent to Submit form and lodge the completed form and supporting documents to

November 2019 – December 2019

Grant Development Workshops for Researchers

The Research Office will coordinate scheme specific information sessions for ARC/NHMRC applicants.  The sessions will cover scheme documentation/requirements, changes to funding rules, processes and timelines..

November 2019 – January 2020

Grant Writing and Mentoring Process

Faculties and Centres will be responsible for providing support and mentoring to applicants throughout this period.

Associate Deans Research and Centre Directors will provide leadership and guidance to applicants through strategic discussions and coordination of peer mentoring processes within the Faculty or Centre.

Applicants should ensure they are fully aware of all scheme specific Funding Rules and Instructions to Applicants, and should seek assistance where necessary to ensure they maintain eligibility during grant development.

Applicants seeking Charles Sturt University leverage funding to support their proposal should first discuss possible funding support with their Associate Dean Research or Centre Director.

To be eligible for DVC-RE strategic leverage funding applicants will need to have secured Faculty, School or Centre support prior to submitting a request for funding from DVC-RE

January - March 2020

Grant Readership Program for Fully Developed Applications

The Research Office will coordinate a Grant Readership Program for fully developed applications. Each applicant will be allocated one internal grant reader from within the University research community and can request one external reader who has demonstrated success in attracting nationally competitive research funding.

The Grant Reader’s will be asked to provide feedback on the full application.

The Research Office will negotiate individual deadlines with readers and applicants for timely feedback and amendments to finalise the application.

The Research Office will conduct a final review of the applications against eligibility requirements and seek DVC-RE approval to submit each application to the ARC/NHMRC.


By the dates listed below, the Charles Sturt University Chief Investigator is required to provide a fully completed application & Research Project Request form submitted to the Research Office.

The Research Office will check that applications conform to the scheme guidelines and meet all eligibility requirements. Applications will be reviewed and comprehensive feedback provided on eligibility, compliance and quality.

The Research Office will liaise with DVC-RE for final authorisation to submit applications prior to the funding body deadlines.

Late applications

If your involvement in an application becomes evident outside the timelines below you should advise the Research Office via email as soon as possible after the commitment to become involved is known.

The Research Office will liaise with the relevant Faculty and Centre, and DVC-RE, for approval to proceed.

Australian Research Council Scheme Deadlines


ARC Scheme

Completed Application in RMS – Submitted to Research Office Status

ARC Closing Date

Indicative Rejoinder Dates

Indicative ARC Announcement Dates

Australian Laureate Fellowships 2020

30 October 2019

13 November 2019

12 February 2020 - 25 February 2020

Mid 2020

Future Fellowships 2020

6 November 2019

20 November 2019

5 March 2020 - 19 March 2020

Mid 2020

Industrial Transformation Training Centres 2020

20 November 2019

4 December 2019

26 February 2020 - 12 March 2020

Second Quarter 2020

Discovery Projects 2021

12 February 2020

26 February 2020

18 June 2020 - 1 July 2020

Fourth Quarter 2020

Discovery Early Career Researcher Award 2021

27 February 2020

12 March 2020

24 June 2020 - 7 July 2020

Fourth Quarter 2020

Discovery Indigenous 2021

4 March 2020

18 March 2020

12 June 2020 - 25 June 2020

Fourth Quarter 2020

Linkage Infrastructure, Equipment and Facilities 2021

18 March 2020

1 April 2020

1 July 2020 - 15 July 2020

Fourth Quarter 2020

National Health and Medical Research Council Scheme Deadlines


Funding Scheme

Applications Open

Minimum Data Due

Completed Application in RMS – Submitted to Research Office Status

Applications close

Proposed peer review dates

UKRI-NRMRC Built Environment and Prevention Research Scheme

5 August 2019


2 October 2019

16 October 2019 – 5pm


NRMRC – EC Collaborative Research Grant Scheme

18 September 2019


16 October 2019

30 October 2019 – 5pm


MRFF International Clinical Trial Collaborations (ICTC) Program PRC 3

1 August 2019

20 November 2019

20 November 2019

4 December 2019 – 5pm

February 2020

MRFF International Clinical Trial collaborations (ICTC) Program

1 August 2019

20 November 2019

20 November 2019

4 December 2019 – 5pm

February 2020

Partnership Projects PRC3

1 August 2019

20 November 2019

20 November 2019

4 December 2019 – 5pm

24 – 25 March 2020

Development Grants

23 October 2019

20 November 2019

27 November 2019

11 December 2019 – 5pm

March – April 2020

Important to note

During this Intent to Submit process and until the external scheme closing date, the DVC-RE reserves the right to withdraw ineligible or uncompetitive applications to protect the University's reputation and submission quality.

Further help

For further information please contact the Research Office on 02 6933 2578 or